IM Advisor DMS process & tools

Location: Stavanger ID: HQ00007087
IM Advisor DMS process & tools
- Report to Document Governance Manager.
- Functional home is Data and Information Management.
- Interacts with DIM leadership and IT dept in addition to vendors.
- Main role is to execute system ownership of DMS tools.
- Support Document Governance Manager to ensure efficient processes are in place to handle information in alignment with requirements with specific focus on the application portfolio.
- Demonstrate deliveries that combines business processes, efficient tool and information management frameworks and how these are depending on the result.
- Facilitate functional solutions in alignment with business needs, system functions and fit-for-purpose information and document management
- Guidance on organizing, simplification, standardization, sharing and re-use of information and documents across the company
- Guidance on information and document management compliance in business processes
-Assist in facilitating a culture/attitude for sharing and collaboration
- Tools – be accountable for the tools/systems and ensure that they provide the required service level to meet realistic expectations from the users.
- Set the correct criticality level for the systems and govern the MOC (management of change) process on changes to the system. Activities are:
- Identify and clarify realistic expectations from the users and participate in user-forums when agreed
- Control and monitor the functionality and communicate needs for funding
- Monitor the support and initiate changes when necessary
- Understand end-user training needs and training delivery options
- Understand interfaces towards internal infrastructure and identify risk due to down-time
- Ensure the system is documented and documentation handled according to requirements
- Understand the Technology roadmap and interfaces for the systems
- Support in activities as necessary when decommissioning or implementation of tools
- Higher education within Information Management or similar.
- Extensive knowledge of relevant rules and regulations
- Knowledge of Data and Information Management framework terminology, preferably formal education/courses within this area
- Knowledge of E&P company’s value chain and understand processes within different business units
- 5-10 year experience within information management
- Extensive experience with Document Management systems/tools.
- Fluent in English, verbal and written.
- Regulatory competence for the petroleum industry
- Min. 5 years of experience
- Act as role model for executing Aker BP’s values; SAFER
- Organized and structured
- Good communication skills
- Adaptability and problems solving capability.